We are seeking a professional and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will be highly organized, possess strong communication skills, and be capable of managing multiple priorities in a fast-paced environment. This role is responsible for providing administrative support, coordinating office activities, and ensuring efficient day-to-day operations.

Key Responsibilities

• Answer and direct incoming phone calls in a professional manner.
• Greet visitors and provide excellent customer service.
• Manage calendars, schedules, and appointment coordination.
• Prepare, format, and distribute correspondence, reports, and other documents.
• Maintain electronic and physical filing systems.
• Perform accurate data entry and update company databases.
• Monitor and respond to emails and general inquiries.
• Order and maintain office supplies and equipment.
• Schedule meetings and coordinate conference room arrangements.
• Assist with invoicing, expense reporting, and basic administrative accounting tasks.
• Handle confidential information with discretion.
• Support management and team members with special projects as needed.
• Maintain organized records and ensure document accuracy.

Qualifications

• 2+ years of administrative or office support experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional demeanor and customer service mindset.